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Watermelon Festival Vendor Rules

The Hempstead Chambers of Commerce welcomes your participation as a Vendor in the annual Watermelon Festival.  Please help us maintain the integrity of this festival by following these rules and guidelines.  Submission of your application constitutes your agreement to comply with the following:

  1. Vendors are no longer required to show proof of Commercial General Liability policy.
  2. Resale Tax # or Social Security number is required for all applicants.
  3. Sales tax collection and payment is the vendor’s responsibility.
  4. All vendor booth spaces are approximately 12’ wide x 15’ deep.
    • For trailers please include the length of the tongue in the measurements - if longer than 12 feet, you must get two spaces.
  5. HCC will do their best to accommodate all booth requests.  However, booth spaces are assigned at the discretion of the Vendor Committee and are on a first come first serve basis.
    • If you are a returning vendor, you can get your previous space if you register by May 31st.
    • $100.00 per booth space if application is paid and postmarked or completed online by May 31st.
    • $125.00 per booth space if application is paid and postmarked or completed online from June 1st to June 30th.
    • $150.00 per booth space if application is paid in person, cash or money order only, or completed online from July 1st until the event.  Applications and payments received by mail July 1st or later are subject to being declined.
    • For an additional $20.00 per booth space, electricity is available, 110 v only.  There is only a limited number of electrical receptacles available, first come first serve basis.
  6. ALL items being sold must be listed on your application.
    • HCC has the right to refuse distasteful or dangerous items.
    • NO LIVE ANIMALS (i.e. birds, reptiles or canines).
    • NO GUNS, KNIVES, or WEAPONS of any kind, including toys or replicas!
  7. Vendors must provide all furnishings, including tents, tables, chairs, decorations, etc.
  8. Booths are required to check in and be set up by 8:30 a.m. and remain open until 6:00 p.m.
    • Booths not occupied by 8:00 a.m. may be reassigned by the Vendor Committee.
    • If your booth will remain open for the evening entertainment and dance from 6:00 p.m. to 1:00 a.m., please note that on your application and you will be placed accordingly.
    • No moving allowed once you are set up, without approval from one of the Vendor Committee Chairpersons.
  9. Vehicles will be allowed in the festival area beginning at 6:00 p.m. before opening of the festival.
    • Only one vehicle per booth will be allowed in at a time.  Please unload, park your vehicle, then set up your booth.
    • Vendor parking will be behind Prosperity Bank and Waller County Appraisal District.
    • No vehicles will be allowed in during the festival operating hours.
    • NO Craft Vendors, or Food Vendors outside the "Food Court" area, will be allowed to set up on Friday.  You may not check in until Saturday morning at 6:00 a.m.  NO EXCEPTIONS!!!!
  10. Loss, theft or anything left behind is the sole responsibility of the vendor.
  11. Vendor applications are accepted online, by mail at P.O. Box 517, Hempstead, Texas 77445, or dropped off at 910 11th St., Hempstead, Texas.  A confirmation will be sent to you once your booth has been approved.
  12. Payment must be made with your application.  NO money, NO reservation.
  15. Any Vendor not adhering to these rules, or being disrespectful or rude to event staff, will be asked to leave, without any refund, and may be disqualified to participate in any future Chamber events.  Please remember, this is a family event, everyone is here to have fun, and many of our festival workers are volunteers.
  16. An application completed online, received by mail, or submitted in person constitutes your agreement to abide by these rules and guidelines.

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Hempstead Chamber of Commerce   910 11th St, Hempstead, TX 77445   979.826.8217   P.O. Box 517, Hempstead, TX 77445

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